How much does AI training for a team cost?
The honest answer first: Day Seven prices team training after scoping. We look at how many people are being trained, which AI tools they use, the workflows the training has to fit, and how you want it delivered — then we put a written price against that. We do not publish a rate card, because the same headcount can mean very different amounts of work.
This page explains what actually moves the number, so you can compare proposals properly and brief any provider — us or anyone else — well enough to get a real price rather than a placeholder. Use the checklist below to compare the scope and inclusions of each proposal.
What drives the cost
Six things change the price of a team programme more than anything else. Each row includes the question worth asking before you accept a figure.
| Cost driver | Why it changes the price | Question to ask |
|---|---|---|
| How many people, and how many sessions | Workshops run at around 16 people so everyone gets hands-on time. A team of 40 is delivered as multiple cohorts, and the number and length of sessions are agreed during scoping. | How many cohorts does my headcount need, and is each one priced separately? |
| Duration and format | A full day, two half-days or a short focused briefing are different amounts of delivery time — and splitting a day in two adds a second start-up and wrap-up. | What changes between a full day and two half-days, apart from the calendar? |
| Preparation and tailoring | Scoping calls, mapping your repeated tasks, and building exercises on your own documents and workflows all happen before anyone is trained. | How much preparation is included, and what would count as extra tailoring? |
| Role and tool specialisation | A session for engineers on Claude, Copilot and coding agents is built differently to a leadership briefing or a general workforce session on everyday tasks. | Is the content built for our roles and our tool, or adapted from a standard deck? |
| Online, on-site and travel | Live online, your offices or a Leeds venue are different delivery models. On-site work outside the trainer's base can carry travel and, for early starts, accommodation. | Is travel included in the figure, or added afterwards? |
| Follow-up and embedding | A prompt library, an adoption plan and any check-in sessions after delivery are work beyond the training day itself. | What follow-up is in the price, and what is a separate line? |
Questions to ask before you sign anything
These are not things we promise are always included — in any proposal, ours included, some will be in the price and some will not. The point is to find out which, in writing, before you compare two quotes that look similar.
- What exactly is included in the figure — scoping, tailoring, delivery, materials, follow-up?
- Is the price quoted per cohort, per person or per programme?
- Is VAT included or added, and when is it invoiced?
- Do we need to provide AI tool licences for participants, and are trial accounts acceptable?
- Who supplies the practice data, and what is allowed to be used in exercises?
- What happens if we add people, split into more cohorts, or move the date?
- How will we evaluate whether the training worked, and is that evaluation part of the engagement?
- Are travel and any venue costs inside or outside the quote?
The buyer brief
A provider can only price what it can see. Fill this in once and send it to everyone you are considering — you will get comparable proposals instead of three quotes for three different things. No email address required.
AI TRAINING BRIEF — [Company name] 1. Who needs training Roles/departments: Headcount to train: Current confidence level (none / some / mixed): 2. Tools AI tools we already license (Copilot / ChatGPT / Gemini / Claude / undecided): Other systems the work happens in (e.g. Microsoft 365, CRM, ticketing): 3. Three tasks these people repeat every week 1) 2) 3) 4. Skills we want them to leave with e.g. prompting for our documents, checking outputs, safe use of company data: 5. Delivery Location (our offices / Leeds venue / live online): Preferred format (one full day / two half-days / short briefing): 6. Timing Target delivery window: Any fixed deadline and why: 7. Budget (only if you have one set) Range or approval limit: 8. How we will judge success e.g. time saved on the three tasks above, quality of checked outputs, sustained use after 60 days: 9. Constraints Data or confidentiality rules, accessibility needs, shift patterns, cover limits:
Send it to hello@dayseven.ai or paste it into the enquiry form.
Before you look at price, work out what you are buying
Two proposals at the same figure can be completely different products. One might be a standard slide deck delivered to a room; the other might be a scoping call, exercises built on your own documents, and a prompt library your team keeps. Price only means something once you know which one you are reading.
Next: how to choose an AI training provider, how to measure the return, or see enterprise AI training and AI upskilling for staff.